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Vendor Application

Ontario's Best Butter Tart Festival 2024

Event Date: Saturday June 8, 2024 9:00 a.m. - 5:00 p.m.

January 19, 2024 Application deadline date. Any applications received after this date will not be accepted.

March 15, 2024 – Notification to accepted vendors.

March 22, 2024 – Vendor confirmation of participation must be received by the festival. Without confirmation by this date, booth space may be offered to another vendor. Once confirmed, payment must be made in full on or before March 22, 2024 at 4:00pm. There will be no refunds.

April 14, 2024 - Deadline for food vendors for the Special Event Application, submitted directly through the Health Unit.

April 26, 2024 – Application deadline for Food Vendor Permit. Without this, food vendors may forfeit their opportunity to participate and forfeit all fees paid. Also, deadline for providing proof of insurance.

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Name of business

Contact person

Street address

City

Postal code

Phone number

Website URL

Twitter

Facebook

Instagram

Are you a new applicant, or are you a returning vendor from 2023? Please note that participation in the past does not guarantee acceptance for 2024.

I am a new applicant

I am a returning vendor from 2023.

Provide a brief outline of your business’ merchandise or services.

Please provide 4 to 5 images of your product. Images may include packaging, and previous displays. Maximum file size 2MB. Allowed file types only: pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif

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Allowed extensions pdf, doc, docx, xls, xlsx, jpg, jpeg, gif, png, tif

Notes regarding images, if desired:

Vendor Booth Pricing

Check the box for the booth space that your would prefer. Note, we have a limited number of side street butter tart vendor spaces available. If we cannot accommodate your first choice, the festival staff reserves the right to allocate booth space based upon the overall planning of the festival. While staff tries to accommodate special requests, staff cannot guarantee special request fulfillment (ie. vendors requesting specific placement).

General Merchandise (not butter tart) Vendors on King Street and David Onley Park

10’ x 10’ general merchandise vendor, $225 plus HST = $254.25 **additional $25 for a corner booth

10’ x 20’ general merchandise vendor, $450 plus HST = $508.50 **additional $25 for a corner booth

Butter Tart Vendors on King Street and David Onley Park

10’ x 10’ butter tart vendor - $275 plus HST = $310.75 **additional $25 for a corner booth

10’ x 20’ butter tart vendor - $550 plus HST = $621.50 **additional $25 for a corner booth

10’ x 20’ butter tart vendor - $550 plus HST = $621.50 **additional $50 for a booth with two corners

Butter Tart Vendors on side streets (Elizabeth Ave, Hugel Ave, Dominion Ave, Bay St.)

10’ x 20’ butter tart vendor on side street* $1000 plus HST = $1130.00 *limited spaces available. Includes a sign with your logo.

Food Truck/Food Vendors: rate is $30 per linear foot (including hitch) plus HST. Please indicate length, including hitch and any tents.

Not-for-profits and charitable organizations. Note, priority will be given to not-for-profit and charitable organizations serving the community of North Simcoe. The discounted rate is only available for booth spaces in the park.

10’ x 10’ not-for-profit in David Onley Park* - $75.00 plus HST = $84.75. This discounted rate is only available for booth spaces in the park.

Specific notes about your booth space that you would like to share with staff:

Insurance

A Certificate of Insurance must be provided to the Town of Midland on or before April 26, 2024. The insurance must be a minimum of $2,000,000.00 third-party liability insurance naming the Town of Midland as an additional insured and providing coverage for the date of the festival.

If vendors do not have their own insurance, they must purchase insurance for the event day.

Below are two companies that sell vendor insurance, but you are welcome to use whoever you choose:

I will provide my own insurance ($2,000,000 in general liability listing the Town of Midland as an additional insured), providing proof of insurance by April 26, 2024.

I Agree

The following applies to all vendors who sell food/drinks of ANY KIND, including Butter Tarts. Please check to confirm that you have read, understand, and agree.

I understand that if I am accepted into the festival that I will need to apply for a Food Vendor Licence and submit it to dsmiley@midland.ca by Friday, April 26, 2024.

I understand that I must also complete a Special Event Application through the Simcoe Muskoka District Health Unit and return the completed application DIRECTLY to the Health Unit by Friday, April 14, 2024.

If applicable: I will be cooking food onsite (hot or cold) and will ensure my equipment is TSSA (Technical Standards and Safety Authority) inspected and approved and will provide documentation to support this available at the festival.

Not applicable. I do not sell any type of food or drink.

Payment

Once a vendor has been accepted into the festival and has confirmed their participation by March 22, 2024, payment in full is due immediately. Vendors will be sent an email confirming their acceptance. The email will also contain specific payment instructions. Credit cards will be the only form of payment for the event.

Booth Set-up and Tear-down

Festival Hours: 9 a.m. to 5 p.m. We expect you to stay until the end of the festival.
Festival runs rain or shine (severe weather notwithstanding).
Trolley required for set-up.
The submission of an application does not guarantee acceptance as a vendor at the festival. Vendors accepted into the festival will be notified by March 15, 2024 and must confirm their participation by March 22, 2024. At that time, credit card payment must be made for all applicable vendor fees.
The festival determines booth allocation. We will consider requests noted on vendor application forms and strive to be accommodating, however, the final decision rests with the festival.
Set-up can begin at 6 a.m. and vendors must have their display assembled and ready to conduct business by 9 a.m. You may wish to be ready as early as 8 a.m. as we have many early birds.
Vendors accepted to the festival will be sent a map, as well as instructions on how to access their location, and options for parking their vehicle. Note: You may not be able to drive to your booth space, a trolley will be required to transport all of your items from your car to your booth at both set up and tear down (this has changed from previous years).
Vehicles need to be off King Street by 7:30 a.m. and no vehicles will be permitted onto King Street after 7:15 a.m. Vehicles on the street present a safety hazard to our visitors, other vendors and our volunteers. Let’s keep everyone safe!
If you are bringing a pop-up shelter, remember to bring weights ie. Sandbags/water jugs/kitty litter-filled bucket, etc. to secure your tent legs, protecting your tent from wind. Stakes are not allowed in David Onley Park and Harbourside Park due to the underground irregation system.
The Town of Midland provides large bins for vendor cardboard and garbage. Vendors must place their recyclables and garbage in these bins. Any vendor found not complying may lose their opportunity to participate in future year.
Vendors must stay within the noted boundaries of their booth. This means no signage, flags, tables or product outside of their designated spot.
The festival runs until 5 p.m. No vendor may begin packing up or may leave until the end of the day. We take this rule very seriously. It is important that you are prepared for a full-day of sales and promotion.
Tear down is from 5 p.m. to 7 p.m. King Street and surrounding side streets will re-open for vehicle traffic at 7 p.m. and it is important that booths and displays are removed by this time.

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